See it in action
On Android, Windows. Screenshots show light and dark mode on Android.
No due dates. Urgency windows.
Most of your real work has no due date. Meetings have times and flights have dates, but “renew the passport” has neither. A tool that makes you invent a deadline hands you a wall of red you learn to ignore. Sortomate makes a different bet: score what you know, let the math sort, and trust the top of the list. It answers what do I do next, never who should do what: no assignees, no handoffs, just your own next action.
Every task gets three numbers, for importance, urgency and effort. One open formula folds them into a score:
rating = 4 × (6 − importance)² ÷ (urgency × effort)
The score is deterministic. You can check it on a napkin. Tap any task’s score in the app and the formula appears, filled in with that task’s own numbers. Sortomate isn’t anti-AI, it’s anti-black-box: AI can help you break a task down, but it never gets to rank one for you.
Instead of due dates there are urgency windows: Today · This week · This month · This quarter · Someday. When a window passes, the task is stale, not overdue. You made no promise to anyone. It simply resurfaces, so you never have to remember to remember it.
When a date is real, not invented, pin it as a hard deadline. That is the exception you reach for on purpose, never a default Sortomate assumes for you.
Seeing the math will never cost anything. The plan is to charge for the extras that cost real money to run, like sync, encrypted backups and heavy AI use, and never for the formula.
Why I built this
I’ve kept structured to-do lists since at least 2005. The spreadsheet that survives from those years has a due-date column that stayed empty the whole time. Most of my work never had a real deadline.
In 2007 I bought Getting Things Done. It taught me to capture everything and define next actions. It never answered the daily question: of a hundred well-defined next actions, which one do I do right now?
So I went hunting for a tool that would rank them. Remember The Milk in 2008. Toodledo in 2010. DGT GTD on my phone in 2011, which I ran for the better part of a decade. Every one was a superb filing cabinet. Not one would look at my hundred next actions and say: do this one.
By 2008 I was automating the ranking myself, starting with an Excel sorting macro. The system eventually settled into three numbers per task, importance, urgency and effort, and one formula that folds them into a score. Sort by the score. For the first time, the top of the list was trustworthy. That exact system has run my work and personal life since 2021.
Through 2024 and 2025 the Android leg was Google Keep, and every task made a painful round trip: copied by hand into the spreadsheet, scored, sorted, copied back. So in early 2026, after a long search, I tried ClickUp, hoping to automate the spreadsheet and get it onto every platform I use. It took clumsy hack after clumsy hack to come close. Out of that frustration, I decided to build my own.
Sortomate is that spreadsheet, grown up. The same open, hand-checkable formula, finally automated and on every device I use. And it does the things a spreadsheet can’t: notices ageing tasks, resurfaces the forgotten, captures a task in seconds from any screen. So the top of the list stays worth trusting.
— Adriaan, founder